Information on the handling of applicant data

Responsible for data processing

The controller pursuant to Art. 4 (7) of the General Data Protection Regulation (GDPR) is the: 

Dataciders GmbH, Wittekindstr. 30, 44139 Dortmund, and, depending on the advertised position in the group of companies, Dataciders QuinScape GmbH, Wittekindstraße 30, 44139 Dortmund, Dataciders SD&C GmbH, Franklinstraße 28/29, 10587 Berlin, Dataciders ixto GmbH, Franklinstraße 28/29, 10587 Berlin, Dataciders InMediasP GmbH, Neuendorfstraße 18a, 16761 Hennigsdorf, Dataciders cth GmbH, Alleestraße 7, 33790 Halle / Westf, Dataciders Catenate GmbH, Schleissheimer Straße 156, 80797 Munich, Dataciders Datalytics GmbH, Schleissheimer Straße 156, 80797 Munich, PRODATO Integration Technology GmbH, Herderstraße 5-9, 90427 Nuremberg, REDPOINT.TESEON GmbH, Parkring 4, 85748 Garching b. Munich and/orPataky Software GmbH, Dorfstraße 11, 4921 Hohenzell, Austria.

If you have general questions about data protection, e.g. about data handling in our company, or requests for information or deletion, the following contact options are available to you: 

Phone: +49 231 533 831 700
Fax: +49 231 533 831 - 111
E-mail: info@dataciders.com

Data Protection Officer

Our company data protection officer is

Carsten Landwehr | Carsten Landwehr Consulting
Bakumer Straße 27
49324 Melle

He is responsible for monitoring and complying with data protection in our company and is also available for confidential discussions on the subject of data protection. You can reach him at

Phone: +49 5422 704 7858
E-mail: dataciders@clconsult.de

Handling applicant data

We offer you the opportunity to apply to us (e.g. by e-mail, post or via the online application form). In the following, we inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that your data will be collected, processed and used in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.

Only those of our employees who are entrusted with the preparation and implementation of the application process or, in the case of an applicant pool, with the support of the pool and the applicants have access to your data. This includes employees from the HR department and the specialist departments in which vacancies are to be filled.

Scope and purpose of data collection

If you send us an application, we will process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and - if you have given your consent - Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application. If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 para. 1 lit. b GDPR for the purpose of implementing the employment relationship.

For the processing of applicant data, we use the services of personnel administration and applicant management software from Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany (hereinafter referred to as "Personio"). The data transmitted as part of your application will be transmitted in encrypted form and stored and processed in a database operated by Personio. Further information on data protection at Personio can be found at: https://www.personio.de/ueber-uns/datenschutz/. Personio processes your personal data on our behalf on the basis of order processing contracts in accordance with Art. 28 GDPR.

Data retention period

If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for further storage no longer applies. Longer storage may also take place if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the applicant pool

If we do not make you a job offer, you may have the opportunity to be included in our applicant pool. If you are accepted, all documents and information from your application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies. Inclusion in the applicant pool takes place exclusively on the basis of your express consent (Art. 6 para. 1 lit. a GDPR). Giving consent is voluntary and is not related to the current application process. The data subject can withdraw their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal grounds for retention. The data from the applicant pool will be irrevocably deleted no later than two years after consent has been granted.

Necessity of providing data

In order to be able to decide whether we wish to establish an employment relationship with you or to be able to support you in an applicant pool, we require all or some of the above-mentioned personal data, depending on the position advertised. Without this data, we cannot carry out the application process or include you in an applicant pool. The provision of your applicant data is voluntary.

Automated decision-making in individual cases

As part of the application process, we do not use any purely automated processing for decision-making.

Your rights

Below you will find an overview of your rights as a data subject in connection with data processing as part of the application process in accordance with the applicable data protection regulations. You can assert these rights against us using the contact details provided above.

Right to information

In accordance with Art. 15 GDPR, you have the right to information about your stored personal data, its origin and recipients and the purpose of the data processing at any time. You can also request a copy of your data that is the subject of the agreement.

Right to rectification

In accordance with Art. 16 GDPR, you have the right to rectification or completion of your data stored by us at any time.

Right to erasure / blocking

Under the conditions of Art. 17 GDPR, you have the right to erasure of your data stored by us at any time. This may be the case, for example, if

• the data are no longer required for the purposes for which we collected or otherwise processed them;
• you withdraw your consent, which is the basis for the data processing, and we lack any other legal basis for the processing;
• you object to the processing of your data and there are no overriding legitimate grounds for the processing;
• we have processed the data unlawfully;

This does not apply if the processing is necessary,

• to fulfill a legal obligation that requires us to process your data, in particular with regard to statutory retention periods;
• to assert, exercise or defend legal claims. 

Right to restriction of data processing

Under the conditions of Art. 18 GDPR, you have the right to restrict data processing if

• you dispute the accuracy of your data and cannot correct it yourself;
• the processing is unlawful, but you yourself do not wish it to be erased;
• we as the controller no longer need your data in principle, but you should need it to assert, exercise or defend legal claims; or
• you have lodged an objection to the data processing and it has not yet been established whether our legitimate reasons for further data processing outweigh your reasons for the objection.

Right to data portability

If requested by you, we will provide you with the data that you have provided to us personally in a structured, commonly used and machine-readable format and/or transfer it to another controller (e.g. another web store), insofar as this is technically possible (Art. 20 GDPR).

Right to object to the processing

If data is collected on the basis of Art. 6 para. 1 lit. f GDPR (data processing to safeguard legitimate interests), the data subject has the right to object to the processing at any time for reasons arising from their particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defense of legal claims (Art. 21 GDPR). You can submit your objection at info@dataciders.com.

Such an objection affects the permissibility of the processing of your personal data after you have raised it with us.

Right to lodge a complaint with the supervisory authorities

You have the right to complain about our processing of your personal data at any time to the data protection supervisory authority responsible for us if you are of the opinion that this processing violates applicable data protection law. 

Right to withdraw consent

If you have given us your consent for specific data processing, you can revoke this at any time with effect for the future.

Data protection declaration of consent in accordance with the GDPR for the disclosure of personal data as part of the application process

If you have checked the box "I hereby consent to the transfer of my applicant data to other companies affiliated with our company for the purpose of applying to these companies" on the previously visited page. you consent as follows:

With this declaration, I agree that the personal data about me that has been collected, stored and processed as part of my application process may be passed on to the companies affiliated with Dataciders GmbH for the purpose of applying to these companies, in this specific case to the company:

QuinScape GmbH
Wittekindstr. 30
44139 Dortmund

Tel: +49 231 533 831 - 0
E-Mail: info@quinscape.de

and

Dataciders SD&C GmbH
Franklinstraße 28/29
10587 Berlin

Phone: +49 30 4432320
info@sd-c.de

and

Dataciders ixto GmbH
Franklinstraße 28/29
10587 Berlin

Tel: +49 30 27 87 407-0
Fax: + 49 30 27 87 407-9
office@ixto.de

and

Dataciders InMediasP GmbH
Neuendorfstraße 18a
16761 Hennigsdorf

Tel: +49 3302 559-420
Fax +49 3302 559-124
info@inmediasp.de

and

Dataciders cth GmbH
Alleestraße 7
33790 Halle / Westf.

Tel: +49 5201 85662 - 0
Fax: +49 5201 85662 - 15
E-mail:office@cth-bi.de

and

Dataciders Catenate GmbH
Schleißheimer Straße 156
80797 Munich

Tel: +49 89 130 141 90
munich@catenate.com

and

Dataciders Datalytics GmbH
Schleissheimer Straße 156
80797 Munich

Phone: +49 178 3984086
christoph.espelage@datalytics-consulting.com

and

PRODATO INTEGRATION TECHNOLOGY GMBH
Herderstraße 5-9
90427 Nuremberg

Phone: +49 911 994 730 - 0
info@prodato.de

and

REDPOINT.TESEON GmbH
Parkring 4
85748 Garching b. München

The data is passed on in compliance with data protection regulations by activating the data in a recruitment software (Personio, see above) for the authorized persons in the company.

This declaration of consent covers the above-mentioned personal data that you have voluntarily provided to us.

I consent to the collection and processing of this data exclusively for the following purposes: Participation in the application process/application for an open position

Surveys and processing that go beyond these purposes require separate consent, which must be given in writing by the applicant.

My consent is valid until revoked. I give this consent voluntarily, it is not bound to any further conditions and has no effect on the application process.